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The Ebbsfleet Academy

A Brook Learning Trust Academy

Subject Access Requests

Individuals wishing to access their personal data held by The Ebbsfleet Academy under the Data Protection Act can send a completed Subject Access Request (SAR) form to the Data Protection Officer (DPO).

The SAR Form can be accessed here, and sent to the DPO via dpo@brooklearningtrust.org.uk or by post to:

Data Protection Officer
The Ebbsfleet Academy
Southfleet Road
Ebbsfleet Garden City
Kent
DA10 0BZ

Information required and procedure for responding to subject access requests

The personal data requested should be clearly identified. It may be necessary to confirm the identity of the data subject and/or the person making the request. The Trust will respond to requests within 30 calendar days of receipt of the completed form (provided sufficient information has been given to the Trust to enable the request to be processed).

General guidance when requesting subject access to emails

Data subjects are entitled to have access to their personal data held in the form of emails under the Act. However, data subjects must supply enough information to enable the Trust to locate the relevant emails. As a minimum, the following information must be provided to the DPO when completing the form:

  • The fact that the data may be held in the form of emails;
  • The names of the authors or recipients of the messages;
  • The dates or ranges of dates upon which the messages have been sent;
  • Any other information that might assist the Trust in locating the data.

Please note that failure to provide information reasonably required to narrow down the search could result in the Trust being unable to comply with a subject access request.

The Ebbsfleet Academy will comply with the Information Commissioner’s guidelines for SARs.